Campus and departments should, on an annual basis, review the following instructions concerning records; to ensure the efficient, and effective control over school district records consistent with requirements of the Texas Local Government Records.

• Find out how long to keep campus and department records by accessing the following links
  • Record Control Schedule SD for Campuses  (02/11/2020)
  • Retention Schedule GR 
• To destroy records or send records to storage
  • A log of records eligible for destruction and a log of records to be stored must be maintained. The principal or department supervisor should sign for permission to destroy or send records to storage.
  • Records Transfer Request Form  (02/14/2020)
  • Records Disposition Log  (02/14/2020)
  • Record Box ID Label  (08/14/2019)
• Storage boxes for retention use are provided by the campus. Records to be destroyed should be packed in boxes no larger than a copy paper box (storage boxes should not be used to pack records to be destroyed).
• Records destruction will be scheduled annually in the fall. Refer to the Records Management Cheat Sheet for deadlines and timelines . The Business Office will notify the campus/department offices of the scheduled dates for records to be picked up by the Maintenance Department.