Business & Finance
- Contact Us
- Accounts Payable
- Activity Funds
- Booster Clubs & Parent Organizations
- Budget, Finance & Taxes
- Child Nutrition Services
- Fixed Asset Inventory Control
- Forms
- Online Payments
- Payroll
- Purchasing
- Records Management
- Required Postings for Texas School Districts
- Resources & Manuals
- State & Federal Programs
- Travel
Contact Us
| Elgin ISD Administration Building 1002 N. Avenue C Elgin, Texas 78621 |
Phone: (512) 281-3434 Fax: (512) 285-9933 |
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Chief Financial Officer Vacant |
ext. 1215 |
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Director of Finance Gina Stuart |
gina.stuart@elginisd.net ext. 1220 |
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Special Revenue Accountant Tamara Berding |
tamara.berding@elginisd.net ext. 1205 |
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Purchasing Coordinator Angela Hatchard |
angela.hatchard@elginisd.net ext. 1226 |
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Accounts Payable Specialist Teri Shaw |
tshaw@elginisd.net ext. 1213 |
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Payroll Coordinator Rita Lucero |
rita.lucero@elginisd.net ext. 1260 |
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Payroll Specialist Courtney Hall |
courtney.hall@elginisd.net ext. 1219 |
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Records Management Specialist Vacant |
ext. 1207 |
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Administrative Assistant Alicia Woehl |
awoehl@elginisd.net ext. 1216 |
Accounts Payable
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Accounts Payable Specialist Teri Shaw |
tshaw@elginisd.net (512) 281-3434 ext. 1213 |
Activity Funds
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Special Revenue Accountant Tamara Berding |
tamara.berding@elginisd.net (512) 281-3434 ext. 1205 |
- Activity Fund Manual
- Activity Fund Forms
- Quarterly Sales Tax Report
- Acknowledgement of Principal's Responsibilities Concerning Activity Funds
- Acknowledgement of Responsibilities of Faculty Sponsors of Student Groups
- Acknowledgement of Responsibilities of Campus Bookkeepers/Secretaries Concerning Activity Fund
- Fundraising/Sales Activity Application | Cheat Sheet
- Activity Fund Deposit Form | Excel Template
- Fundraising/Sales Activity Application | Cheat Sheet
- Crowd Source Fundraising & Online Donations Guidelines
Booster Clubs & Parent Organizations
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Special Revenue Accountant Tamara Berding |
tamara.berding@elginisd.net (512) 281-3434 ext. 1205 |
Budget, Finance & Taxes
- Budgets (Actual & Proposed)
- Financial Annual Report
- Financial Monthly Report
- FIRST
- Annual Local Debt Report
- Tax Rate Calculations
- Tax Rate Ordinances
- Chapter 313
- Texas Landowner's Bill of Rights
Budgets (Actual & Proposed)
By school year:
- 2024-2025: Proposed Budget | Budget Presentation | Budget Book | Adopted Budget
- 2023-2024: Proposed Budget | Budget Presentation | Budget Book | Adopted Budget
- 2022-2023: Proposed Budget | Budget Presentation | Adopted Budget
- 2021-2022: Proposed Budget | Adopted Budget
- 2020-2021: Proposed Budget | Adopted Budget
- 2019-2020: Proposed Budget | Adopted Budget
Financial Annual Report
Financial Monthly Report
FIRST
Annual Local Debt Report
Tax Rate Calculations
Truth in Taxation:
Visit Texas.gov/PropertyTaxes to find a link to your local property tax database on which you can easily access information regarding your property taxes, including information regarding the amount of taxes that each entity that taxes your property will impose if the entity adopts its proposed tax rate. Your local property tax database will be updated regularly during August and September as local elected officials propose and adopt the property tax rates that will determine how much you pay in property taxes.
Tax Rate Ordinances
Chapter 313
Texas Landowner's Bill of Rights
Child Nutrition Services
Phone: (512) 281-9755
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Child Nutrition Director Elizabeth Guajardo |
eguajardo@elginisd.net ext. 1924 |
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Operations Coordinator Jennifer Marquez |
jmarquez@elginisd.net ext. 1923 |
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Administrative Assistant Cynthia Trujillo |
cynthia.trujillo@elginisd.net ext. 1927 |
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Administrative Assistant Liliana Ponce |
liliana.ponce@elginisd.net |
Fixed Asset Inventory Control
Forms
- Bid Quotation Record Form
- Budget Amendment Form
- Donation Form
- Sales Tax Exemption Form
- TEA Justification Form for Field Trips with Federal Funds
- Activity Fund Forms
- Quarterly Sales Tax Report
- Acknowledgement of Principal's Responsibilities Concerning Activity Funds
- Acknowledgement of Responsibilities of Faculty Sponsors of Student Groups
- Acknowledgement of Responsibilities of Campus Bookkeepers/Secretaries Concerning Activity Fund
- Fundraising/Sales Activity Application | Cheat Sheet
- Activity Fund Deposit Form | Excel Template
- Audit Committee Report Form
- Records Transfer Request Form
- Records Disposition Log
- Record Box ID Label
- Pre-Travel Request Forms:
- Texas Hotel Occupancy Tax Exemption Form
- Employee Travel Reimbursement Form
- Request for Payroll Supplement (Extra Duty Pay)
- Time Clock Change Request Form
- District Card Use Agreement Form
- Contract Approval Agreement Form
- W9 Form
- W4 Form
- Direct Deposit Form
- Activity Fund Group Information Sheet
Online Payments
We are thrilled to announce that Elgin Independent School District is partnering with KEV SchoolCash Online to streamline and simplify our payment process for school-related fees and activities. This new online payment system will make it easier than ever to manage and pay for various school-related expenses from the convenience of your own home.
What is KEV SchoolCash Online?
KEV SchoolCash Online is a secure, user-friendly platform that allows parents and guardians to make payments for school fees and other items online. With this system, you’ll be able to:
- Purchase Yearbooks and other items
- Pay for SmartTag replacements
- Pay for Chromebook & iPad fees and replacement items
- Pay for Library fines
- And much more!
Key Benefits:
- Convenience: Access the system from anywhere, anytime.
- Security: Make payments securely with encryption and data protection.
- Efficiency: Receive instant confirmations and track your payment history.
Getting Started:
- Look for Email from SchoolCash Online: Coming soon with more information!
- Register: Visit KEV SchoolCash Online and create your account.
- Link Your Student(s): Add your child(ren) to your account using their student information.
- Explore: Browse available items and fees, and make payments as needed.
We believe this partnership will provide choice and opportunity for families making payments on behalf of your students, besides sending cash and checks to school with your children. Should you have any questions or need assistance, please do not hesitate to reach out to our campus secretaries, Elgin ISD Business Office, or visit the KEV SchoolCash Online support page.
Elgin ISD will continue to utilize MySchoolBucks for online meal payments and Ticket Spicket, powered by Hometown, for athletic event tickets.
Payroll
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Payroll Coordinator Rita Lucero |
rita.lucero@elginisd.net (512) 281-3434 ext. 1260 |
Contact us at payroll@elginisd.net |
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Payroll Specialist Courtney Hall |
courtney.hall@elginisd.net (512) 281-3434 ext. 1219 |
- 2025-2026 Payroll Schedule | Printer Friendly
- 2024-2025 Payroll Schedule
- Understanding Payroll
- Request for Payroll Supplement (Extra Duty Pay)
- Athletic Duty Sheet
- Time Clock Change Request Form
- Wage Statements: Use the Ascender Employee Portal site to view/print wage statements and other information.
Any changes needed for payroll need to be completed in person by the Deadline on the Pay Schedule for PR Changes. Please be sure to bring your ID for verification.
The following forms will be turned into the Business Office:
The following forms and help can be provided by Human Resources:
Purchasing
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Purchasing Coordinator Angela Hatchard |
angela.hatchard@elginisd.net (512) 281-3434 ext. 1226 |
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Bond/Construction Purchasing Carrie Arnold |
carnold@elginisd.net (512) 281-3434 ext. 1209 |
The Elgin Independent School District has partnered with Bonfire Interactive to create a new procurement portal that will allow you to receive notifications of business opportunities and submit bids and proposals to the Elgin Independent School District digitally.
The buttons to the right will direct you to the registration and login page. This is a new host, so you must register through this portal.
Please be sure to select NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors and contractors with the same codes.
Elgin ISD is excited about the changes we are making to streamline our electronic bid process and we look forward to continuing our good relationship with you and appreciate your interest.
Contact Angela Hatchard if you have any questions.
Open Bids
Upcoming Bids
Closed Bids
- RFP # 2024-16: Student, Financial and Human Resources Information System (SIS/ERP)
- RFQ # 2024-14: Architectural & Engineering Services
- CSP # 2024-09: District-wide HVAC Improvement
- CSP # 2024-07: NES Freezer/Cooler
- RFP # 2024-10: Armed Security Guard Services
- RFP # 2024-11: Auditorium Furniture
- RFQ # 2024-12: Bond Underwriting
- RFQ # 2024-13: Program Management
- RFCQ/P # 2024-08: MPF Weight Room Equipment
- CSP # 2024-06: District-wide Security Fencing
- RFQ # 2024-05: 54-Passenger Body School Bus
- RFP # 2024-04: Furniture
- CSP # 2024-03: District-wide AV Projects
- RFP # 2024-02: Armed Security Service
- CSP # 2024-01: District-wide Security Upgrades
- RFP # 2023-16: Special Education Services
- RFQ # 2023-15: Testing, Adjusting & Balancing Services
- CSP # 2023-14: Elgin High School Roadway Extension/ Stone Creek Drive
- CSP # 2023-12: Elgin ISD Site Improvements and Paving Projects
- CSP # 2023-11: District-wide Security Projects
- CSP # 2023-10: Transportation Center Building Construction
- RFP # 2023-09: District Fleet Cargo Vans & Trucks
- CSP # 2023-08: Multi-Purpose Facility Construction
- RFP # 2023-07: School Health and Related Services (SHARS) and Medicaid Reimbursement Services
- CSP # 2023-05: Elgin High School Modular Building Relocation
- RFP # 2023-04: Demographic Services
- CSP # 2023-03: Elgin Middle School Football Field Regrading
- CSP # 2023-02: County Line Fiber Optic Relocation
Records Management
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Records Management Specialist Vacant |
(512) 281-3434 ext. 1207 |
Campus and departments should, on an annual basis, review the following instructions concerning records; to ensure the efficient, and effective control over school district records consistent with requirements of the Texas Local Government Records.
- Find out how long to keep campus and department records by accessing the following links
- To destroy records or send records to storage
- A log of records eligible for destruction and a log of records to be stored must be maintained. The principal or department supervisor should sign for permission to destroy or send records to storage.
- Storage boxes for retention use are provided by the campus. Records to be destroyed should be packed in boxes no larger than a copy paper box (storage boxes should not be used to pack records to be destroyed).
Required Postings for Texas School Districts
- Adopted Budget
- Application for Appraised Value Limitation on Qualified Property
- Chapter 313 Agreement Documents - East Blackland Solar Project 1
- Energy Usage
- Texas Landowner's Bill of Rights
- Proposed Budget Summary of Proposed Budget
For other required postings for Texas School Districts, click here.
Resources & Manuals
- Cash Handling & Deposits
- How to Access Your Budget Codes
- How to Access Your Budget Codes Summary
- How to Enter a Requisition
- How to Add Documents to a Requisition
- How to Submit a Budget Amendment
- How to Check for Outstanding PO's
- How to Complete the Travel Reimbursement Form & Checklist
- Purchase Requisitions to Paid
- Accounting Code Structure Flipchart
- Account Codes: Chart of Accounts
- GSA.gov
- Records destruction will be scheduled annually in the fall. Refer to the Records Management Cheat Sheet for deadlines and timelines. The Business Office will notify the campus/department offices of the scheduled dates for records to be picked up by the Maintenance Department.
- Intra-District Mileage Chart
- FASRG (Financial Accountability System Resource Guide)
- FAR Appendices Update 19
- Elgin ISD Purchasing Thresholds
- Purchasing Guidelines
- Activity Fund Manual
- Fundraising/Sales Activity Application | Cheat Sheet
- Crowd Source Fundraising & Online Donations Guidelines
- Audit Guidelines
State & Federal Programs
- 2016-2017 EDGAR Review Leadership Meeting
- EDGAR: State and Federal Grants Financial / Administrative Procedures Manual
- EDGAR: District & State Purchasing Processes Flowchart
- Appendixes
- 1: Contract Management
- 2: Purchasing
- 3: Vendor Management
- 4: Cash Management Procedures
- A: Chart of Accounts
- B: Elgin ISD Semi-Annual Personnel Certification Program
- C: Sample of Personnel Activity Report (PAR)
- D: TEA Substitute System of Time-and-Effort Schedule for Employees Supported by Multiple Cost Objectives
- E: TEA Management Certification for Substitute System of Time-and-Effort Reporting for Local Educational Agencies
- F: Internal Control Procedures
- G: Grant Management Procedures
- H: State Programs - Allotment
- I: Federal IDEA-B Grant Manual
- J: Intra-District Mileage Chart
- K: TEA Justification Form for Field Trips with Federal Funds
- L: 2020-2021 TxEIS Commodity Codes
Travel
- Travel Guidelines
- Pre-Travel Request Forms:
- Texas Hotel Occupancy Tax Exemption Form
- Sales Tax Exemption Form
- Intra-District Mileage Chart
- Employee Travel Reimbursement Form
- Instructions / Cheat Sheets:
- GSA.gov