Business & Finance

Activity Funds

Special Revenue Accountant
Tamara Berding

(512) 281-3434 ext. 1205

Booster Clubs & Parent Organizations

Special Revenue Accountant
Patricia Parks

(512) 281-3434 ext. 1205

Budgets (Actual & Proposed)

By school year:

2026-2027: Proposed Budget | Adopted Budget | Proposed Budget Summary Report
2025-2026: Proposed Budget | Adopted Budget
2024-2025: Proposed Budget | Budget Presentation | Budget Book | Adopted Budget
2023-2024: Proposed Budget | Budget Presentation | Budget Book | Adopted Budget
2022-2023: Proposed Budget | Budget Presentation | Adopted Budget
2021-2022: Proposed Budget | Adopted Budget
2020-2021: Proposed Budget | Adopted Budget
2019-2020: Proposed Budget | Adopted Budget

Financial Monthly Report

2026-2027

2025-2026:

2024-2025:

2023-2024:

Visit Texas.gov/PropertyTaxes to find a link to your local property tax database on which you can easily access information regarding your property taxes, including information regarding the amount of taxes that each entity that taxes your property will impose if the entity adopts its proposed tax rate. Your local property tax database will be updated regularly during August and September as local elected officials propose and adopt the property tax rates that will determine how much you pay in property taxes.

Tax Rate Ordinances

Chapter 313 Texas Landowner's Bill of Rights

Forms

Online Payments

We are thrilled to announce that Elgin Independent School District is partnering with KEV SchoolCash Online to streamline and simplify our payment process for school-related fees and activities. This new online payment system will make it easier than ever to manage and pay for various school-related expenses from the convenience of your own home.

What is KEV SchoolCash Online?

KEV SchoolCash Online is a secure, user-friendly platform that allows parents and guardians to make payments for school fees and other items online. With this system, you’ll be able to:

Purchase Yearbooks and other items
Pay for SmartTag replacements
Pay for Chromebook & iPad fees and replacement items
Pay for Library fines
And much more!

Key Benefits:

Convenience: Access the system from anywhere, anytime.
Security: Make payments securely with encryption and data protection.
Efficiency: Receive instant confirmations and track your payment history.

Getting Started:

Look for Email from SchoolCash Online: Coming soon with more information!
Register: Visit KEV SchoolCash Online and create your account.
Link Your Student(s): Add your child(ren) to your account using their student information.
Explore: Browse available items and fees, and make payments as needed.

We believe this partnership will provide choice and opportunity for families making payments on behalf of your students, besides sending cash and checks to school with your children. Should you have any questions or need assistance, please do not hesitate to reach out to our campus secretaries, Elgin ISD Business Office, or visit the KEV SchoolCash Online support page.

Elgin ISD will continue to utilize MySchoolBucks for online meal payments and Ticket Spicket, powered by Hometown, for athletic event tickets.

Manage School-Related Expenses

Pay for Meals

Game Day Tickets

Payroll

	Payroll Coordinator Mayra Calsadillas	ext. 1260
	Payroll Specialist Patricia Parks	ext. 1219

Any changes needed for payroll need to be completed in person by the Deadline on the Pay Schedule for PR Changes. Please be sure to bring your ID for verification.

The following forms will be turned into the Business Office:

The following forms and help can be provided by Human Resources:

Purchasing

	Purchasing Coordinator Angela Hatchard	ext. 1226
	Bond/Construction Purchasing Coordinator Carrie Arnold	ext. 1209

Bonfire Vendor Registration

Elgin ISD Bid Opportunities

The Elgin Independent School District has partnered with Bonfire Interactive to create a new procurement portal that will allow you to receive notifications of business opportunities and submit bids and proposals to the Elgin Independent School District digitally.

The buttons to the right will direct you to the registration and login page. This is a new host, so you must register through this portal.

Please be sure to select NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors and contractors with the same codes.

Elgin ISD is excited about the changes we are making to streamline our electronic bid process and we look forward to continuing our good relationship with you and appreciate your interest.

Contact Angela and/or Carrie if you have any questions. Thank you for your interest in doing business with The Elgin Independent School District!

Open Bids

Upcoming Bids

Closed Bids

RFP # 2024-16: Student, Financial and Human Resources Information System (SIS/ERP)
RFQ # 2024-14: Architectural & Engineering Services
CSP # 2024-09: District-wide HVAC Improvement
CSP # 2024-07: NES Freezer/Cooler
RFP # 2024-10: Armed Security Guard Services
RFP # 2024-11: Auditorium Furniture
RFQ # 2024-12: Bond Underwriting
RFQ # 2024-13: Program Management
RFCQ/P # 2024-08: MPF Weight Room Equipment
CSP # 2024-06: District-wide Security Fencing
RFQ # 2024-05: 54-Passenger Body School Bus
RFP # 2024-04: Furniture
CSP # 2024-03: District-wide AV Projects
RFP # 2024-02: Armed Security Service
CSP # 2024-01: District-wide Security Upgrades
RFP # 2023-16: Special Education Services
RFQ # 2023-15: Testing, Adjusting & Balancing Services
CSP # 2023-14: Elgin High School Roadway Extension/ Stone Creek Drive
CSP # 2023-12: Elgin ISD Site Improvements and Paving Projects
CSP # 2023-11: District-wide Security Projects
CSP # 2023-10: Transportation Center Building Construction
RFP # 2023-09: District Fleet Cargo Vans & Trucks
CSP # 2023-08: Multi-Purpose Facility Construction
RFP # 2023-07: School Health and Related Services (SHARS) and Medicaid Reimbursement Services
CSP # 2023-05: Elgin High School Modular Building Relocation
RFP # 2023-04: Demographic Services
CSP # 2023-03: Elgin Middle School Football Field Regrading
CSP # 2023-02: County Line Fiber Optic Relocation

Records Management

Records Management Specialist
Alicia Woehl

ext. 1207

2019-2020 Records Management Plan & Procedures

Campus and departments should, on an annual basis, review the following instructions concerning records; to ensure the efficient, and effective control over school district records consistent with requirements of the Texas Local Government Records.

Find out how long to keep campus and department records by accessing the following links
- Record Control Schedule School Districts & Campuses (SD)
- Retention Schedule Local Government Records (GR)
To destroy records or send records to storage
- A log of records eligible for destruction and a log of records to be stored must be maintained. The principal or department supervisor should sign for permission to destroy or send records to storage.
Storage boxes for retention use are provided by the campus. Records to be destroyed should be packed in boxes no larger than a copy paper box (storage boxes should not be used to pack records to be destroyed).

Required Postings for Texas School Districts

For other required postings for Texas School Districts, click here.

Resources & Manuals

Cash Handling & Deposits
How to Complete the Travel Reimbursement Form & Checklist
Accounting Code Structure Flipchart
Account Codes: Chart of Accounts
GSA.gov
Records destruction will be scheduled annually in the fall. Refer to the Records Management Cheat Sheet for deadlines and timelines. The Business Office will notify the campus/department offices of the scheduled dates for records to be picked up by the Maintenance Department.
Intra-District Mileage Chart
FASRG (Financial Accountability System Resource Guide)
FAR Appendices Update 19
Elgin ISD Purchasing Thresholds
Purchasing Guidelines
Activity Fund Manual
Fundraising/Sales Activity Application | Cheat Sheet
Crowd Source Fundraising & Online Donations Guidelines
Audit Guidelines
Approved Allowable Costs 26-27

Skyward Resources

Check Leave Balances
View / Print Paycheck Stubs
Purchasing User Guide
- Enter a PO
- Budget Amendment
Finance User Guide
Skyward Finance Roundtable How To
Employee Access Toolkit for Qmlative (Skyward How To Videos)
Skyward PO / Invoice Instructions

State & Federal Programs

2016-2017 EDGAR Review Leadership Meeting
EDGAR: State and Federal Grants Financial / Administrative Procedures Manual
EDGAR: District & State Purchasing Processes Flowchart
Appendixes
- 1: Contract Management
- 2: Purchasing
- 3: Vendor Management
- 4: Cash Management Procedures
  - A: Chart of Accounts
  - B: Elgin ISD Semi-Annual Personnel Certification Program
  - C: Sample of Personnel Activity Report (PAR)
  - D: TEA Substitute System of Time-and-Effort Schedule for Employees Supported by Multiple Cost Objectives
  - E: TEA Management Certification for Substitute System of Time-and-Effort Reporting for Local Educational Agencies
  - F: Internal Control Procedures
  - G: Grant Management Procedures
  - H: State Programs - Allotment
  - I: Federal IDEA-B Grant Manual
  - J: Intra-District Mileage Chart
  - K: TEA Justification Form for Field Trips with Federal Funds
  - L: 2020-2021 TxEIS Commodity Codes

Travel

Travel Guidelines
Pre-Travel Request Forms:
- In-State Travel
- Out of State Travel
Texas Sales & Use Tax Exemption Certification
Texas Sales & Use Tax Exemption Certification for Hotel Parking and/or Other Related Fees
Texas Hotel Occupancy Tax Exemption Certificate
Intra-District Mileage Chart
Employee Travel Reimbursement Form: 2025 | 2026
Instructions / Cheat Sheets:
- How to Complete the Travel Reimbursement Form & Checklist
GSA.gov

How To Read Your Paycheck Details

How to Ready Your Paycheck Details - Salary Employees

How to Read Your Paycheck Details - Hourly Employees

Benefits

Our Team

Elgin ISD Administration Building
1002 N. Avenue C
Elgin, Texas 78621

Phone: (512) 281-3434
Fax: (512) 285-9933

	Chief Financial Officer Clark Motley	ext. 12018
	Director of Finance Gina Stuart	ext. 12019
	Special Revenue Accountant Patricia Parks	ext. 12023
	Purchasing Coordinator Angela Hatchard	ext. 12021
	Accounts Payable Specialist Teri Shaw	ext. 12016
	Payroll Specialist Jacquelyn Rueda	ext. 12024
	Benefits Specialist Stephanie Vasquez	ext. 12017
	Records Management Specialist Alicia Woehl	ext. 12022
	Administrative Assistant Julia De Alba	ext. 12015

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